To refresh the free/busy data in the group schedule, click Options, and then click Refresh Free/Busy.Newer versions of Microsoft Outlook (20) have a built-in group calendar view that shows Outlook calendars side-by-side.

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If you are interested in how to share Outlook calendar information then refer our special report: How to share Microsoft Outlook calendar and contacts.

Microsoft Outlook does contain some built-in group calendar functionality when used in conjunction with Exchange Server.

PFDAVADMIN is a great tool to set calendar permissions for all users in a organization in an Exchange 2003 or Exchange 2007 environment. you can set Read permissions for everyone in your organization, so everyone can view each other’s appointments.

PFDAVADMIN has the option Set Calendar Permission in the Tools menu.

You can create and save multiple group schedules, each showing a group of people or resources.

For example, one group schedule could contain all employees in a department.

Up until now it was almost impossible to get a good overview of your coworker calendars and appointments integrated with Outlook.

Group Calendar is an easy to install Outlook add on, which solves that problem effectively and flexibly.

In addition to allowing group viewing of calendars, Group Calendar also allows you to create and edit appointments on behalf of others.

All of these features are available using nothing more then a peer to peer network or LAN, no server software is required.

However, this option only works when you’re using English-languaged mailboxes.